Reporting
Know what you are owed, and what needs attention next
Know what you are owed, how late it is and who owes it, from a dashboard that updates as invoices and payments land, and four reports that answer the questions an accountant asks.
The problem
Outstanding is a feeling until it is a number
Most service businesses know roughly who owes them money. Roughly is the problem: the invoice that slipped to sixty days is the one nobody mentions, and the customer who always pays late is only obvious in hindsight. A receivables view turns the feeling into a list you can act on.
Step by step
How it works, in three steps
Open the dashboard
Total receivables, what fell overdue today, and the aging buckets from current to more than forty-five days.
Drill into a bucket
The invoices behind the number, with the customer, the balance and how many days late.
Run a report
Receivables aging by customer, sales by customer, sales by item, or payments received for a period.
Dashboard
The morning view: what is owed and what needs attention
The dashboard leads with the total outstanding and the invoices that became overdue today, then shows the aging ladder, a twelve-month view of invoiced against received, pending payment claims and anything that is not sending. Insights point at the next useful action and can be snoozed for a week.
- Aging buckets: current, 1 to 15, 16 to 30, 31 to 45 and over 45 days
- Twelve months of invoiced and received, month by month
- Pending payment claims and stalled emails surfaced where you will see them
Reports
Four reports, built on amounts that never move
Receivables aging, sales by customer, sales by item and payments received. Each is calculated from the base-currency amount captured when the invoice or payment was recorded, so a report you ran in March says the same thing in September.
- Receivables aging per customer across the five buckets
- Sales by customer and by item, with receipts and balances
- Payments received with method, reference and the invoices they settled
Statements and segments
A statement per customer, and lists that answer a question
Each customer has a statement with every invoice, payment and write-off in order, per currency, downloadable as a PDF for the customer who asks "what do I owe you". Segments let you save a rule such as "customers with an overdue balance" and export the matching list.
- Customer statements with opening balance, activity and unused credit
- Saved segments with a live match count and CSV export
- Frozen snapshots of a segment for a mailing or a review
In practice
A practical example
On a Monday, Northline Studio's dashboard shows $6,620.00 outstanding, of which $480.00 sits in the thirty-one to forty-five day bucket: INV-1039 from Alder Street Dental. Sam opens the receivables aging report to confirm no one else is drifting, sends the customer a statement, and by Thursday the balance is down to the current invoices only.
Northline Studio is a fictional business; none of these figures are real.
Outcomes
What you get
- One number for what you are owed, and the list behind it
- Overdue calculated every day, not marked by hand
- Reports that read the same in six months as they do today
- Statements a customer can reconcile against their own records
- Segments that turn a question into a list you can act on
What it does not do
- It does not produce a profit and loss, a tax return or a cash-flow forecast; it reports on invoicing and collection
- It does not schedule or email reports; open them when you need them
- It does not export invoices or payments in bulk; segment member lists are the export available today
Questions about reporting
Create your first invoice in minutes
Free to use today, with no card on file and no trial clock. Add a customer, send the first invoice, and the rest of the workspace is there when you need it.