Online invoicing
Create and send professional invoices in minutes
Write the invoice once, send it from MetroPay with a link your customer can pay from, and watch its status change without opening a spreadsheet.
The problem
An invoice is easy to write and hard to keep track of
Most service businesses can produce an invoice in a document editor. The trouble starts afterwards: which ones went out, which were opened, which are paid, and which are quietly late. When that lives in your head, following up becomes a chore you put off.
Step by step
How it works, in three steps
Pick the customer and add the lines
Items you saved before fill in their rate; a tax rate applies per line and rounds the way your accountant expects.
Send it from MetroPay
The email carries a PDF and a link to a page where the customer can view, download and pay.
Watch the status, not your inbox
Draft, sent, partially paid, paid, void or written off, with overdue worked out from the due date every day.
Create
A composer that already knows your business
Your customers, items, tax rates, payment terms and numbering live in the workspace, so a new invoice is mostly choosing rather than typing. Custom fields carry anything specific to how you bill, such as a purchase order number.
- Line items from your saved catalog, with a rate you can override on the day
- Per-line tax rates, with totals rounded per line so the sum matches the customer's own arithmetic
- Invoice numbers from your own prefix and sequence, never reused
Send
One email, a PDF and a page to pay from
Sending from MetroPay attaches the PDF and links the customer to their own invoice page. The email log keeps a record of what went out and whether it was delivered, so a claim of "never received it" has an answer.
- Branded PDF built from the same page the customer sees
- Delivery status per email, including bounces
- Resend, duplicate, void or write off without leaving the invoice
Track
Statuses that stay true on their own
Overdue is not a box you tick. MetroPay works it out from the due date and the outstanding balance, so the list is right every morning. Partial payments and credits reduce the balance the moment they are recorded.
- Filter by draft, sent, partially paid, paid, void or written off
- Overdue derived from the due date, never left stale
- A statement per customer with every invoice and payment on one page
In practice
A practical example
Northline Studio finishes a discovery workshop and two days of design for Harbor & Pine Co. Jordan picks the customer, adds three lines from the saved catalog, and sends INV-1042 for $1,250.00 with a Net 15 due date. The customer opens the page from the email and pays by card that afternoon. The invoice flips to paid, and Northline never had to chase.
Northline Studio is a fictional business; none of these figures are real.
Outcomes
What you get
- Every invoice looks like your business, with your logo, letterhead and numbering
- Customers get a page to view, download and pay from, not just an attachment
- Statuses update themselves as payments and credits land
- The email log shows what was sent, to whom, and whether it arrived
- Staff can write and send invoices while money actions stay with the owner, admin or accountant
What it does not do
- It does not do your bookkeeping or file your taxes; it is the invoicing and collection side of your business
- It does not track expenses or time; you enter the lines you want to bill
- It does not send anything by itself unless an owner switches automatic sending on
Questions about online invoicing
Create your first invoice in minutes
Free to use today, with no card on file and no trial clock. Add a customer, send the first invoice, and the rest of the workspace is there when you need it.